KBC now providing your documents and account statements in digital format in the Business Dashboard

KBC now providing your documents and account statements in digital format in the Business Dashboard

Since the end of last year, KBC Brussels has been sending you as many of your company-related messages and documents as possible via the Business Dashboard instead of on paper. Not only is this a more efficient and secure service, it’s also better for the environment.

On 1 April 2021, we will also start providing account statements in a different way. How this will affect you is set out below.

Your company already uses the Business Dashboard

If so, we’ll use this dashboard to keep you fully informed from now on.

This is also where you’ll find all your account information and communications. It’s the quickest way for you to receive all our messages and information and also enables us to provide you with the best possible service.

Important: starting in April, we will also stop sending account statements by post. We recommend that you set up a digital subscription to receive your statements automatically at regular intervals.

Your company doesn’t use our digital apps yet

Even if that is the case, a number of things are due to change in relation to our services, rates and charges:

  • As of 1 April 2021, you will no longer be able to print your account statements at the self-service terminals in our KBC Group branches.

  • Your communications will be grouped together and sent to you by post no more than once per month, with the exception of urgent communications.

  • The charge for receiving account statements by post will be adjusted to 2.50 euros/month per account and per addressee. The charge applies to both current and savings accounts.

    If you currently receive these documents on a daily basis, the charge will increase to 25 euros/month per account and per addressee.

  • If no transactions are carried out on an account in a particular month, we will not send any statements for that period and no charge will be made.

    Important: we also regard the crediting of interest on your savings account as a transaction, for which you will receive a statement that month by post.

FAQs

If you'd like to find out more about your digital communications, be sure to check out these FAQs on documents and account statements.

Documents

What documents are we talking about?

They include:

  • Loan documents
  • Documents dealing with amendments to regulations and changes to rates and charges
  • Documents relating to investment and insurance products in the name of your company

Good to know: we'll also continue to send certain company-related insurance documents to you by post.

Where can you pick up your digital communications?

If you're the Business Dashboard administrator, legal representative or full-mandate holder, click ‘Messages’ at the top right of your screen and then ‘Documents’ to view and download your messages and documents.

Who can view digital communications?

As standard, only the legal representative, full-mandate holder and the Business Dashboard administrator can view documents.

You can also authorise specific users under ‘Reports’ to view invoices and receive billing statements and confidential certificates.

How does KBC Brussels ensure that I don’t miss any important documents?

We'll send you an e-mail when there are legally required and other important documents for you. You can set up three e-mail addresses per company to receive notifications.

Where do I go on the Business Dashboard to see who's an administrator?

Click the name of your company to get an overview of the administrators.

How do I send digital communications to other parties, such as my accountant?

You can download your documents, which can then simply be e-mailed in attachment and printed off.

How do I change the e-mail address for receiving notifications about important documents?

Click ‘Administration’ > ‘Communication’ > ‘Notifications for important documents’ > ‘Change e-mail addresses’.

Can I make a distinction between one Business Dashboard administrator and another?

No, there are only two options open to you:

  • Either all administrators may view and download digital communications (standard arrangement).

  • Or none at all may view and download digital communications. If you prefer this arrangement, get in touch with your KBC Brussels contact.
Can an administrator view all documents in the Business Dashboard?

No they can't. Certain documents, such as invoices, confidential certificates and billing statements can be picked up under 'Reports' in the Business Dashboard.

You decide which users are granted access to view or receive those documents.

For how long are my documents kept?

They are kept for at least seven years. Unless you delete something yourself, you can always find your new and old administration in the Business Dashboard.

What are the additional options offered by an external Doccle account?

No, you can always access your KBC Brussels documents in the Business Dashboard. If you'd like to use additional functions or wish to grant other users access to view documents, your company will need to create an external Doccle account.

Wat zijn de extra mogelijkheden van een extern Doccle-account?
  • One central platform

    Receive documents from KBC Brussels and other Doccle partners in one central location. At the same time, all KBC Brussels documents remain accessible in the Business Dashboard.

  • Ability to pay invoices

    Use the KBC Brussels Payment Button to go to the familiar KBC Brussels environment, where invoices can be paid right away. Mobile payment can also be made, without the need for a card reader.

  • Ability to share documents

    Share bank documents with an employee or invoices with an accountant. This can be done in a swift, secure and simple way with Doccle.

Account statements

My company receives account statements by post each month. What will change?

Your company already uses the Business Dashboard and you receive your documents in digital format.

We’ll stop sending your statements by post because you now have online access to your account information at all times. You can also download everything whenever and wherever you want and also print out your statements.

You still receive your account statements by post after 1 April but would like to stop doing so.

Get in touch with your KBC Brussels contact

How do I go about requesting my account statements online?

Our handy guide shows you how to request your statements in the Business Dashboard and in Touch.

Request your account statements online

Where can I see my digital account statements in the Business Dashboard?

You can find them under ‘Reports’.

For how long can the information relating to the business account be accessed?

You always have online access to all your details going back 10 years.

I don't have a digital alternative for requesting account statements. What will change?

We will continue to send the statements by post. The charge for receiving statements for current and savings accounts by post changes on 1 April 2021.

You receive statements every month

The charge increases to 2.50 euros/month per account and per addressee.

You receive statements every day

The charge increases to 25 euros/month per account and per addressee.

I hold a power of attorney and usually print out business account statements in the branch or have them posted to me. What should I do?

As of 1 April 2021, you will no longer be able to print account statements at our self-service terminals.

You already have Mobile or Touch

We’ll stop sending your printed statements by post. You can always find information about the account-holder’s account in Mobile and Touch.

You don’t have Mobile or Touch

You’ll receive your account statements by post every month.

You use the Business Dashboard

You can retrieve your own digital statements in the Business Dashboard.

What happens if no transactions are carried out on a particular account? Will I still be charged?

You only pay for months in which statements are generated, i.e. whenever a transaction is carried out on your account.

Please note that we also regard the crediting of interest on your savings account as a transaction, for which you will receive a statement that month by post.

Will charges also be made in future for an investor’s account?

No, nothing will change for this type of account.

Will all the functions of the self-service terminals disappear?

The only thing you won't be able to do at such a terminal on or after 1 April is print out account statements. Other functions, such as those for transferring money or updating your details, will remain in place.

Requesting your account statements online

How to request your statements in the Business Dashboard
  • Log in to your Business Dashboard
  • Go to ‘Accounts’ and open ‘Account information’
  • Click ‘Request statements of account’, then ‘New subscription’ (optional)
  • Pick a file format (PDF or CSV)
  • Hit ‘Request statements of account’
How to request your statements in Touch
  • Log in to Touch
  • Click ‘Account statements’ at the top, then ‘Get e-statements’*
  • Select the accounts you want statements for
  • Pick a file format (PDF or CSV)
  • Set how often you get statements automatically through Touch (optional)
  • Hit ‘Get e-statements’

Questions?

If you have any other questions regarding digital communication or wish to be excepted from the standard arrangement, get in touch with your KBC contact.