Verification of Payee and instant credit transfers

No additional costs are charged for checking the name and account number at the beneficiary bank.

All KBC Brussels customers who use our digital applications (such as KBC Brussels Mobile, KBC Brussels Touch, KBC Brussels Online for Business) use this service automatically.

After a transfer, you will receive one of the following three notifications: a green, orange or grey notification shaped like a shield.

Green notification
When you see a green notification when transferring money to a person or a company, it means the name and account number you entered match the details in the beneficiary bank’s records. We perform this additional check to confirm whether the details are accurate and it is safe for you to transfer the money.

Orange notification
The name and the account number do not match. This can mean two things:

• The details are a close match: you will receive an orange notification if the beneficiary’s name differs slightly from the name in the beneficiary bank’s records. Perhaps there was a typo in the information you entered: for example, ‘Jansens’ instead of ‘Janssens’. The notification will contain a suggestion for the correct name. Always check whether the name suggested is the correct name.
• The details are not a match: you will also receive an orange notification if the name and account number you entered do not at all match the details in the beneficiary bank’s records.

Grey notification
In certain cases, we may be unable to check whether the name and account number entered match the details in the beneficiary bank’s records.

You can receive a grey notification for various reasons:

• We, our partner performing the check or the beneficiary bank could be experiencing technical difficulties.
• It may also be the case that the beneficiary bank doesn’t offer this additional check yet or the account may have only just been opened.

Always check the name and the account number.
If you continue with the transfer without making any changes, the amount could be sent to the wrong beneficiary. You will be liable for the transfer if it is fraudulent.

What to do if you suspect fraud or have doubts about a payment
If you’ve fallen victim to fraud or suspect this might be the case, it’s important that you immediately contact Secure4u, our fraud department. You can call them 24/7 on 016 432 000.

Checking the name entered takes no more than five seconds. You will usually receive a notification straight away.

Transfers to personal accounts

• Be sure to enter at least the surname in the beneficiary field
• Contact the person or company you are transferring money to and ask for the full name of the person or company

Transfers to business accounts

Check the details and, if necessary, contact the beneficiary (note that contact details on a forged invoice may also be fake).

Yes, you can. You always decide whether to proceed with the transfer. We do note that, if you choose to proceed with the transfer after receiving an orange or a grey notification without changing any details, you will be liable for the transfer if it is fraudulent.

We will eventually check all transfers – both standard and instant – made using our digital applications such as KBC Brussels Mobile, KBC Brussels Touch, KBC Brussels Online for Business and KBC Reach.

• In the initial phase – July 2025 to October 2025 – we will only check transfers to Belgian payment and savings accounts.
• Starting 10 October 2025, we will check all Single Euro Payments Area (SEPA) transfers to all accounts within the European Economic Area (EEA).

For private individuals, we will check the surname and first name of all account holders (in other words, the people linked to the account). In case of a typo, we will only show the name of the account holder whose name you entered.

For legal entities, we will check the legal names registered with the beneficiary bank as well as any legal abbreviations registered with the bank.

If you hand in a transfer form at your KBC Brussels branch after November 2025, your transfer will not be checked. In exceptional cases, if we process the transfer, we will check the beneficiary’s name while you’re there.

We will check the name entered against the name we have on record (the legal name).

If the name is a match, your payer will receive a notification shaped like a green shield and the payment can proceed. If the name is not a match, an orange shield will be shown.

When your payer sees a notification, they may have some concerns. The best way to avoid unnecessary questions and delays is to make sure the name on your invoices is identical to the name we have on record.

In the near future, we will be able to check not only legal names but also commercial names. Therefore, we recommend that you also register your commercial name in the CBE database.

Yes, it is. Before signing the transfer, you will receive a notification informing you whether the name linked to the account number matches the name the beneficiary bank has on record.

That depends on the situation.

• We will never show the name of a private individual when you only enter the account number for a transfer. Only if there are slight differences in the name, for instance if it contains an obvious typo, do we show the name the beneficiary bank has on record (for example, ‘Jansens’ instead of ‘Janssens’).
• For transfers to legal entities, we will show the legal name.

No, it doesn’t. Erroneous collections can be refunded on request up to 8 weeks after the amount has been debited and, in the event of fraud, up to 13 months after the amount has been debited.

• Foreign-currency payments
• Bank card payments
• If the beneficiary’s IBAN number and name are not manually entered by you
• Direct debits

Yes, it is. The check is performed when setting up the standing order.

• Please note that once you’ve signed the order, we do not perform the check on any subsequent transfers. 
• Standing orders set up in the past are not subject to this check either. The check is only performed when setting up the order.

No, the check is only performed on SEPA credit transfers. This means that transfers in currencies other than the euro are not subject to this check.

If you have only recently opened a new account or if the name on your invoice is not identical to the name we have on record, payers may receive an orange or grey notification when transferring money to you. The best way to avoid unnecessary questions is to make sure the name on your invoices is identical to the name we have on record.

We are currently assessing how to proceed with batched payments.

You can register your details in one of two ways:

1. Update your details directly in the CBE database via MyEnterprise:

• Log in with itsme® or your eID (only your company’s legal representative has access)
• Add your trade name under ‘Entity details’
• You’ll receive confirmation by e-mail or in your mailbox

Learn more on the FPS Economy site.

2. A business one-stop shop known as a ‘business counter’ will take care of the registration for you.

You can find a counter near you at weblist.economie.fgov.be/en/business-counters.

Important:

• Enter the commercial name of your company (not of your establishment units).
• The CBE sends your details to SurePay just once a month, on each first Sunday. It is only then that your new or modified trade name will be used when required for verification purposes.

When you make a traditional credit transfer, the money is pain into the payee's account no later than the next banking day.

When you carry out an instant credit transfer (always in euros), the money is credited to the payee's account within seconds (10 at most), 24/7 (including at night, on weekends, public holidays and bank holidays).

Instant credit transfers are carried out at no extra charge.

The money is available to the payee in seconds when transferred this way.

Yes, instant credit transfers can be made to foreign account numbers within SEPA*, provided the payee's bank is able to receive this type of transfer. Overview of countries where banks must be able to receive instant credit transfers:

• EEA (euro): mandatory from 9 January 2025
• EEA (other than euro): mandatory from 9 January 2027
• Other SEPA countries: optional

More detailed information can be found in this EPC Document.

*Find out more about SEPA at What is SEPA? What does it entail for me as a business owner? – KBC Brussels Banking & Insurance

Euro-denominated payments made from a euro payment account within SEPA are already possible.

The following capabilities will become available in the future:

• Euro-denominated payments from a non-euro payment account within SEPA
• Payments in payments diary (until then, scheduled payments will continue to be processed as traditional credit transfers. Saturdays and Sundays cannot currently be selected.)
• Standing orders (until then, standing orders will continue to be processed as traditional credit transfers. However, you can select a non-banking day and your account will be debited accordingly, but the payee's account will not be credited until the next banking day.)

No, it cant. The amount is credited to the payee’s account in a matter of seconds, which doesn’t give us time to cancel it. If you wish to cancel the payment, we advise you to contact the payee.

The same limits apply as for traditional credit transfers.

In addition, the limit for outgoing instant credit transfers is 1 000 000 euros. Any transaction higher than 1 000 000 euros cannot be carried out as an instant credit transfer. 

Yes, any KBC Brussels customer can carry out instant credit transfers using the online channels. As from 9 October 2025, you can choose between instant and traditional credit transfers in KBC Brussels Mobile and KBC Brussels Touch. Starting 27 October 2025, you can also go to your bank branch and make an instant credit transfer.

The channels where you currently have this choice will be expanded further in the near future. At present, you also have the option of transferring money instantly in KBC-Online for Business, the KBC Business app and KBC Reach. 

Yes, they can. As from 9 October 2025, instant credit transfers will be possible from any type of euro payment account held at KBC Brussels. 

Yes, KBC Brussels has long supported instant credit transfer processing, thus enabling you to receive such transfers on your KBC Brussels accounts. The processing speed (instant/traditional) is always provided in the transaction details. 

At KBC Brussels, you can choose between instant and traditional credit transfers. All transfers in KBC Brussels Mobile and KBC Brussels Touch are processed as instant credit transfers by default.

If you adjust the execution speed in the general settings, that setting will be applied to all new credit transfers.

You can always adjust the speed for transfers on an individual basis when they are to be carried out.

If an instant credit transfer fails, you can either cancel it or have it carried out as a traditional credit transfer.

You are free to choose the speed of execution for each one of your transfers.

If we fail to receive a status update on the initiated instant credit transfer within 10 seconds, you’ll see a screen notifying you that the status of the transfer is not yet known. However, as soon as its status comes through, you’ll be notified as follows:

• KBC Brussels Mobile: in a message displayed under ‘For you’ (as from 9 October 2025), via the newsfeed and a push notification (as from 9 December 2025 in both cases)

• KBC Brussels Touch: in a message displayed under ‘For you’ (as from 9 October 2025)
If the instant credit transfer ends up not going through, the amount concerned will be paid back into your account*.

_{*from 27 October 2025 (until then, the transaction will disappear from your account overview).}

Kate currently carries out all credit transfers as quickly as possible (i.e. instant, if possible, and if this doesn’t work, as a traditional credit transfer without you having to intervene). In the near future, Kate will also give you the choice between making instant or traditional credit transfers.

As from 9 December 2025, both instant and traditional credit transfer instructions you’ve included in the remittance folder will be carried out. Until 9 December 2025, transfer instructions in the remittance folder will always be processed instantly and, if this isn’t possible, as traditional credit transfers without you having to intervene. 

Yes, they can. As from 9 December 2025, the person initiating the credit transfer can specify the processing speed. The last person to sign will then receive feedback on whether the transfer was successful or not.

If instant processing is not possible, the last person to sign can change the processing speed to that for a traditional transfer without the others having to sign again.

Until 9 December 2025, transfers requiring more than one signature will always be processed instantly. If that isn’t possible, they’ll automatically be processed as traditional credit transfers, i.e. without you having to intervene. 

Yes, this can be done by adding the note ‘INST’ to the ‘Local instrument code’ field at the ‘Payment Information’ level*. If this field is not filled in, has a value other than ‘INST’ or if the ‘Local instrument code’ field is only filled in at the ‘Transaction’ level, the traditional credit transfer process will be applied.

*The 'Local instrument code' field is shown at both the ‘Payment information’ and ‘Transaction’ levels. The instruction to carry out an instant credit transfer will only be executed when this is included at the ‘Payment Information’ level.

At KBC Brussels, an instant credit transfer is possible for all pain.001 versions (version 2, 3 and 9).

N.B.: Batched payments processed as instant credit transfers are processed 24/7, but not immediately. The timing of the processing will depend on the size of the file and the number of transfers that can be processed.

Yes, you can view this in:

• KBC Brussels Online for Business by checking the details of the batched payment or the notifications under ‘New for you’
• KBC Reach under ‘Cash Management’
• Coda & Camt by checking the (debit/credit) account status
• Pain002
  

If instant processing isn’t possible, the transactions will be rejected. You must reinitiate the failed transactions yourself.

In Online for Business, you can track the status by checking the details of the batched payment. For other channels, you can track the status by checking the (debit/credit) account information.

If you submit a batched payment before 2.30 p.m.* on a banking day, the beneficiary bank will receive the bank transfers on the same day.

If you opt to pay for ‘Urgent’ processing, this can be done until 4 p.m.** at the latest for batched payments with a maximum of 1 transaction.

* A transfer order is only fully submitted to us once you’ve signed and sent it to KBC Brussels correctly, we’ve received it and the amount can be debited from the account (on any weekday apart from 1 January, Good Friday, Easter Monday, 1 May, and 25 and 26 December).

** Until 4.25 p.m. at the latest in KBC Reach.

The ‘Urgent’ option is still available.

We will continue to provide daily reporting at no additional cost.

That includes at weekends and on public and bank holidays, and applies to all report-related services offered, i.e.:

• CODA
• SWIFT MT94x
• CAMT.05x
• Isabel

You will continue to receive account statements in CODA, CAMT or MT format.

Participating KBC Brussels accounts in Belgium are zero-balanced every calendar day, including at weekends and on public and bank holidays. For foreign KBC Brussels accounts, nothing will change at this time, i.e. participating accounts are only zero-balanced on business days.

The default execution speed for credit transfers made through your bank branch is that for traditional transfers. If you want to make an instant credit transfer at your bank branch, the staff member there can initiate the transfer for you.  After the transfer instructions have been entered, the member of staff will receive feedback on the status of the transfer within 10 seconds, i.e. whether it’s been processed instantly or not. They will communicate that feedback to you right away. This means you must wait at the branch until the staff member can give you this information.

As soon as the status of the transfer comes through, a member of staff in our branch will contact you and tell you whether the instant credit transfer was successful or not.

If the instant credit transfer ends up not going through, the amount concerned will of course be paid back into your account.